maandag 30 juni 2014

How to Create an Office 365 Mailbox and Connect it to Microsoft Outlook

Create an Office 365 Mailbox


Creating a mailbox in Office 365 involves signing into your Office 365 account. The following steps assume your organization has already signed up for Office 365 through the MicrosoftOffice 365 Fast Track enrollment website.
1) Sign in to your Office 365 portal at http://portal.microsoftonline.com.
Office 365 log in
Office 365 log in
2) Click Go to Users and Groups.
Office 365 - Users and Groups
Office 365 - Users and Groups
3) Click the + sign to add a new user.
Add New Users
Add New Users
4) Fill in the appropriate details for the user being added. See the following example then click on Additional Details.
Adding details for users
Adding details for users
5) Fill in the appropriate details for the user being added. See the following example and click Next.
Continuing to add details for users
Continuing to add details for users
6) Determine if the user will be an administrator. If yes, choose the administrator type. Here are some detail to assist with the correct selection.
Setting admin level access
Setting admin level access
  • Billing Administrator – Helps make purchases, manage Office 365 subscriptions, oversee support tickets and monitor service heath. This role will not be available if Office 365 was not purchased directly through Microsoft.
  • Global Administrator – Will give access to all administrative features. Note the individual that enrolls Office 365 for your organization will also be a global administrator.
  • Password Administrator – Applies to those individuals that will need to reset a password, manage service requests, and monitor service health. This is great for a Helpdesk or an organization's Security Administrators.
  • Service Administrator – This role is great for managing service requests and monitoring service health. Also note, before this role can be assigned to a user, they much first have admin access to a service such as Exchange Online.
  • User Management Administrator – Another great option for help desk or security administrator access this role allows them to reset passwords, monitor service health, manage accounts, groups and requests. This role is unable manipulate other administrator accounts or create admins' roles.
7) For this example we are creating a Global Administrator in the United States. An alternate email address must be specified, then click Next.
Creating a Global Administrator
Creating a Global Administrator
8) Choose the appropriate licenses the account will need. This link provides better insight into the many licensing options. For this example we will choose all the products available within the Enterprise plan. Click Next after making the selections.
Assigning appropriate licenses
Assigning appropriate licenses
9) Provide an email address to email up to five users the temporary password for this account. The password will also appear on the screen after clicking Create if sending the email is an option that will not be pursued.
Send Results in Email screen
Send Results in Email screen
10) Click Create another user if there are more to be created or click Finish if there are not.

Email Results and Create another user screen
Email Results and Create another user screen

Connect an Office 365 Mailbox to Microsoft Outlook (Outlook 2007 or 2010)

This next step assumes that your workstation already has the full Outlook 2007 or 2010 client installed on the PC.
1) Open your web browser.
2) Go to the following website https://login.microsoftonline.com.
3) Enter your credentials and click Sign In.
Office 365 Sign-in Screen
Office 365 Sign-in Screen
4) If this is the first time the user is signing into the account then the password must be changed. Fill in the appropriate information and click Save.

Update Password Screen
Update Password Screen
5) Once signed in choose Settings from the upper right-hand corner.
Settings
Settings
6) Next, choose Office 365 Settings.

Choose Office 365 settings
Choose Office 365 settings
7) If this is the first time that account is being signed into, all of the information about the account should be reviewed. This will be the information that was entered by the account administrator in Step 6 in the "Create a Mailbox" section. Once the information is verified, scroll down and click Save.
8) On the left-hand side of your screen click Software.

Install and manage software
Install and manage software
9) On the left-hand side of your screen click Desktop Setup. Please note, this document assumes that the full Outlook Client is already installed.
Select desktop setup
Select desktop setup
10) Click Setup.
Click set up
Click set up
11) After you click setup the automatic configuration will start however, when prompted, fill in the password for the account being configured.

Microsoft Office 365 desktop setup
Microsoft Office 365 desktop setup
12) A setup wizard will startup.

Set up wizard
Setup wizard
13) In this case we will only choose Microsoft Outlook and uncheck the rest. Click Continue.

Configure desktop applications and install updates
Configure desktop applications and install updates
14) Next, Click Finish.
Click Finish to complete process
Click Finish to complete process
In this case the Wizard has determined that Manual Configuration will be required. In order to complete these processes, go to the section below which covers how to connect to the full Outlook 2013 Client. Also, if this wizard fails, please see the following troubleshooting document for additional information about the issue being seen.

Connect an Office 365 Mailbox to Microsoft Outlook 2013

This manual configuration can be used if the automatic configuration wizard determines your client requires a manual configuration for Outlook 2010 clients as well.
1) Open the Control Panel on the PC.
2) Double-click on the Mail applet in the Control Panel.
Mail appletMail applet
3) Choose Show Profiles.
Select Show Profiles
Select Show Profiles
4) Click the Add button.
Click the Add button
Click the Add button
5) Enter a profile name and Click OK.
Enter a profile name
Enter a profile name
6) Fill in the information for your Office 365 account. Please note, Internet access is required for this to work.
Add new account

Add new account

7) Once the account and password have been verified the screen will appear as shown below. Click Finish.
Click Finish
Click Finish
8) Open Outlook to start using your Office 365 account.

That's all there is to it! You are now embarking on a journey to email in the cloud with Microsoft Office 365.

woensdag 12 februari 2014

Why Your SharePoint 2013 Upgrade Could Fail!

There are many companies all over the world who are busy migrating from SharePoint 2010 to SharePoint 2013.  
What will you do differently this time? There is a brilliant banner on this subject.
How will your SharePoint business run tomorrow?  How is it running today?  Do you have good governance in place, a support team, efficient training.
Over and over again we hear how businesses won’t put anymore money into SharePoint because the 2007 version was a failure. 
The reason why SharePoint was bought in the first place is seldom for the right ones. At times licenses are free on the Enterprise Agreement businesses wil just take al the licences.
There are very seldom the right skills internally to manage a platform like SharePoint. IT Departments everywhere continue to treat SharePoint like any other software. 
 As a result, everything falls down.
Then a new version comes out, then they say the answer to all your problems is SharePoint 2013.  And so an upgrade is scheduled.
But refer back to the poster now.  What are you going to do differently with SharePoint 2013?  If you follow the same path you did in SharePoint 2010 without any changes to your strategy – what makes you think 2013 will succeed? It won’t.  It will just get worse, SharePoint is more powerful than ever before.
It is a bitter pill to swallow for the people with the cheque books, I get that, really; and it’s even harder for the people who have to write that motivation for the extra investment.
SharePoint has unbelievable capabilities that can offer business professionals endless ways to streamline their paperwork, communicate and share better.  But it takes a change in culture, someone actively driving it every single day to succeed, ongoing education and support of all the roles – and unfortunately that takes money.
The alternative is fail again.  So what changes do you need to make?  If you don’t know what to do, call in help what costs even more?  

vrijdag 7 februari 2014

4 Tips to improve you SEO for SharePoint!

Search engine optimization (SEO) can be an overwhelming task, however there are several tricks every business can do to increase their search engine presence. One way is to prepare a local search engine optimization strategy, which optimizes local profiles to increase organic rankings within major search engines and local directories."
Google Says:
"97% of consumers search for local businesses on Google, which is why it is so critical for businesses to ensure they are represented on a local level."
  
Here are a few tips that every business can use to improve LOCAL SEO performance

1. claiming local profiles in the major search engines and local directories

By claiming all of your business profiles in Google Places, Bing Local, Yelp, Yahoo Local, SuperPages, etc, you are letting search engines know your listing is an official business listing.

2. optimizing your local profiles

In order to properly optimize your profiles, you need to determine your most valuable keywords. These keywords should be terms that a consumer would enter into a search engine in order to find your business. This can often be services or products that you offer. Ensure that you are including your valuable keywords in all descriptions and tag lines within your local profile.

3. ensure your information is accurate and consistent

Each of your local profiles should be as accurate as possible and share the same information that is on your website. Keeping all information consistent makes it easier for search engines to index that information. The most important pieces of information are your business’s title, phone number, address, and website URL.

4. manage and monitor each listing

Search engines factor in comments and reviews when determining a local listings rank. The more comments and reviews that a listing has, the more valuable it appears to be to search engines. It is important to monitor comments and reviews made on your local profiles, respond to customer complaints, and attempt to combat negative reviews. This will not only help your standing in search engines, but as more and more consumers look to reviews to make purchase decisions, you need to make sure that you are putting your best foot forward.